Workplace communications

Common questions

How do I make sure staff actually look at digital signage instead of ignoring it?

Place screens where people naturally pause—lifts, canteens, reception—and rotate content every 10–15 seconds so the eye is drawn to new messages. Use high-contrast text, simple icons and avoid paragraphs longer than a tweet. Test different layouts with a small group first to see which grabs attention.

Can digital signage replace our existing email alerts for urgent messages?

Yes, if the system supports emergency interrupts that override whatever is playing and display a full-screen alert. Make sure the alert channel is restricted to authorised users only, so false alarms don’t train staff to ignore them. Pair the visual alert with a loud chime or vibration if your hardware supports it.

What’s the best way to schedule routine updates so they don’t get missed?

Group messages by audience and time of day—e.g., site-specific news at shift start, HR reminders at mid-morning. Use a simple calendar view to spot clashes with all-hands meetings or maintenance windows. Automate recurring items so they don’t rely on someone remembering to press send.

How can I prove that staff have seen a critical notice on the screen?

Look for systems that log when a screen displays a specific message and when a user acknowledges it—either by tapping a QR code or pressing a button on the screen. Export the data to show auditors or insurers that the message was delivered and acted upon. Avoid solutions that only track screen-on time, as that doesn’t prove anyone read it.

Is it worth integrating digital signage with our existing intranet or HR portal?

Integration saves time if you already publish content in another system. Check whether your signage software can pull RSS feeds, Slack channels or SharePoint lists without extra coding. Keep the signage feed lean—only the most urgent or high-impact items—so it doesn’t become another overflowing inbox.

What’s the simplest way to roll out digital signage without a big IT project?

Start with one or two screens in high-traffic areas and a cloud-based platform that lets you manage content from a browser. Use existing Wi-Fi or 4G dongles for connectivity and standard HDMI cables for the screens. Train a single super-user to upload updates; scale up once the process is proven.